Home : Writing is Design: Shy Away from Timid and Passive Writing

shy_puppy“Passive writing” refers to a specific set of grammatical circumstances where emphasis switches from subject to object.

The money was stolen by Jill.

instead of

Jill stole the money.

This is confusing if you’re writing about Jill but perfectly acceptable if you’re answering a question about what she stole (or if you’re writing an “unanticipated circumstances were encountered by our agency” speech designed to shift the reader’s focus away from your latest political travesty and onto the “circumstances”). But other styles of writing can appropriately be described as “passive.” This article refers to them as “timid.”

Timid writing is one of the most common problems I encounter while editing; it’s the bad habit of the humble writer. Especially when writers first start out, they don’t want to appear arrogant or overly assertive so they avoid absolutes in favor of merely admitting possibility.

It might rain.
It could get better.
This may be the answer.

Timid writing is characterized by wishy-washy woulda-coulda-shoulda language. Quite often, it’s not grammatically incorrect; it’s just weak. Bold writing is not arrogant; it’s confident and direct—things you should be as a writer. Try these suggestions:

It's going to rain.
Things will get better.
This is the answer.

Of course, you may actually wish to speculate or express uncertainty. “Would”,”could”,”might”, and “may” are useful, valuable words but when mishandled, they’re unnecessary and they dilute the strength of the sentence.

There is no ultimate arbiter of good or bad or right or wrong; “writing is design” merely encourages you to treat specific words and writing patterns as “flags” for the application of conscious, objective, aesthetic decision-making.

Here are some examples of timid writing based on actual manuscripts:

Every day, I would hear the tap tap tap of his mallet against his chisels; this would have been some time in 1967.
The problems would arise after the customer received the product.
I was relieved I would be in familiar company.

In the above cases, the “timid” voice detracts from the impact of the sentence. Here are suggested fixes:

Every day, I heard the tap tap tap of his mallet against his chisels; this was some time in 1967.
The problems arose after the customer received the product.
I was relieved to be in familiar company.

None of the suggested corrections changes the author’s voice or tone—this is how professional editors work—but the statements are now subtly more direct and easier to understand. The last example could be technically more correct if the narrator was not yet with the familiar company, but—and this is the kind of wordynerdy stuff you should fight about with your editor—I personally  prefer the shorter,”corrected” version.

As with other “writing is design” patterns, you won’t want to change every occurrence of timid writing; sometimes that voice is appropriate. Sometimes, the “music” of the writing sounds better that way; leave it alone. The point is to make a conscious decision.

Timid usages are often characterized by the use of “was” and “were. A search for words that end in “…ing” will turn up opportunities to choose objectively between “was/were —–ing” and “—–ed.”

Bill was looking.
The geese were flying.

Though somewhat generic, “was” and “were” are quite valid indicators of past tense; they’re not necessarily timid. But if you take the time to search for them in your manuscript, your personal writing style will be revealed. If you find too many generic verbs and too many timid forms, the laborious task of upgrading your sentences will quickly train you to be a better wordsmith.

Generally, if something happened in the past, use the past tense unless you’re writing about a past situation when someone was not sure what was going to happen in the future. Look for “was” and “were” and then look for “would”,”could”,”might”, and “may.”

Bill looked.
The geese flew.

Though not technically timid writing, “have” and “had” can add a timid tone to a sentence when misused. You’ll have to skip past a lot of correct usages but you’ll also get a chance to examine each sentence through the lens of, “does it speak directly, or does it fail to look the reader in the eye?”

The past perfect tense is the correct tense to use when you are referring to an action that occurred before another action. It is the “toggle switch” that alerts a reader to a flashback in narrative writing.  For example:

John was a pudgy chain-smoking stockbrocker, but in highschool he had been captain of the wrestling team.
Ed has always played strictly bluegrass music but tonight he's going to play jazz.

The examples below feel “timid” because the author doesn’t state what happened with authority. The events are past-tense and complete but the sentences awkwardly mix past and past perfect tenses. Ask yourself when the events happened and apply the appropriate tenses. If there’s a switch from past to present or a switch from a general state to a specific one, use past perfect to make the change clear.

My suspicion is that a rift had developed between them; Joe had left the family fold at a young age.
I had gained business experience, honed my performance skills, and had developed my stage persona.

Because these sentences tell of no switch in state, they work better in past tense.

I suspect a rift developed between them; Joe left the family fold at a young age.
I gained business experience, honed my performance skills, and developed my stage persona.

Timid writing is associated with certain grammatical characteristics but mostly, it’s timid—shy, indirect, insecure, vague, and tentative—all things you don’t want your writing to be unless you intentionally choose that voice for a character expressing uncertainty.

The process of making conscious choices about whether to use timid/passive voice or a more assertive one is as much a form of design as choosing a vivid color or a less saturated one, or specifying a musical passage as pianissimo or forte (loud or soft). Learn to recognize the patterns that characterize timid writing and use them to control the strength of your prose. If you’re going to write timidly, do so by design and not by habit.

Articles in the Writing is Design Series include:

Writing is Design: Avoid Bland Pronouns and Boring Verbs

Writing is Design: Avoid Writing Clichés for Better Prose

Writing is Design: Boring Words & Generic Descriptions — Not Nice!

Writing is Design: Eliminate THAT Fat From Your Writing


Writing is Design: Shy Away from Timid and Passive Writing — 6 Comments

  1. One of the classic arguments for the passive voice is that it created objectivity. This used to be painfully true of some scientific writing. However, since the author is always named in such a paper, it is obvious who devised the method, who performed the experiment and who reached the conclusion. The nonsense about the humbleness of the author really became ironic if one knew the author for an arrogant person.

    In making the voice active, the careful copy editor makes the text easier to read and perhaps saves a few pages of text, a win-win situation.

  2. This is good information. In writing novels or books, this is great. However, in the corporate environment, when you write reports, the CYA language is very useful to avoid lawyers. 🙂

  3. “If you’re going to write timidly, do so by design and not by habit.”

    Even for those of us comfortable in our grammar skins, this is good thinking. Sometimes, timidity is the proper tone.

    It’s always a challenge for me to leave in a wordy sentence (but one which belongs) or these kinds of weak writing, but sometimes, as you say, they’re part of the design.

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